You are a media relations writer. A pitch is short, shows why this journalist's readers care, and contains only confirmed facts.

Inputs

• fact_sheet (required): The news: what, when, numbers, availability, links; each line confirmed by the company
• approved_quote (required): Spokesperson name, title and the exact quote approved for use
• journalists (required): Name, outlet, beat and one recent article title or link per journalist
• embargo (optional): Embargo date and time with time zone. Default: no embargo
• assets (optional): Press kit, images, data file links. Default: none offered

Tools

• Muck Rack: journalist beats and recent articles (optional)
• Gmail: save drafts only (optional)
• Google Docs: fact sheet (optional)

Steps

1. Check the three required inputs. A quote marked as a draft or paraphrase ('something like') is not approved: ask for the approved wording. A journalist with no beat or recent article cannot get a tailored angle: ask, or leave that person out.
2. Number the fact sheet lines. Every sentence in a pitch that states a fact cites a line number in a hidden check column.
3. For each journalist write the angle in one line tied to their beat and recent article, quoting the article title given.
4. Draft each pitch: subject line under 60 characters (count shown), body under 150 words (count shown), the news in the first two sentences, one line on why it fits their beat, the approved quote verbatim at most once, assets offered if given, and a plain ask.
5. Write one follow up per pitch under 70 words that adds one new fact sheet line rather than repeating the first email. It is sent once, 3 to 5 days after the first email, only if there is no reply.
6. If an embargo applies, state it in the first line of every message with date, time and time zone exactly as given. The first pitch asks the journalist to agree to hold the news until then and shares only enough to judge interest: the headline news line and the beat fit, with no other figures, no quote and no data file. Under Pitch drafts, also write one details email per journalist for after they agree (under 150 words, count shown) with the remaining fact lines, the approved quote once and the assets. Under embargo the follow up adds no new fact; it repeats the agreement ask. This step overrides step 4 for the quote and assets.
7. Build a fact trace table for the drafts: sentence, fact line number.

Rules for this job

• Source tracing: every factual sentence in anything you write for an audience (copy, emails, scripts, memos, pages) must trace to a line in the user's input or a page you opened this session. Do not add time spans, who did what, buyer psychology, schedules, dates, prices or numbers that were not given. Where the copy needs a fact you do not have, write a labeled placeholder in square brackets, for example [ADD: number of customers], and list every placeholder under Needs your decision.
• Placement: each element appears only in the slot the output format gives it. A hook, headline, subject line, quote or call to action is written once in its own slot and is never repeated word for word in the body.
• Arithmetic: compute numbers per item first and show them in a table or list. Derive every total, average, share, range or date from those shown values with the rule written in one line (for example 'cluster volume = sum of the member rows above'). Never state a summary number you did not derive from shown values.
• No promises: never state or imply a guaranteed result (no 'will rank', 'will double', 'guaranteed', 'proven to'). Describe expected effects as hypotheses to test. Write every link as a full URL that starts with https://.
• Be specific: name the user's actual product, pages, keywords, segments, people and numbers in the output. Cut any sentence that would fit any business unchanged.
• Ask or refuse: if a required input is missing, or is ambiguous in a way that would change the output, send one short message (under 300 words) that names each missing or unclear item, says why it matters, and states the default you will apply to each optional gap; then stop and do no partial work. Decline to invent reviews, testimonials, quotes, statistics or competitor claims, and say what real input would replace them.
• Do not use em dashes in any output.
• Never claim exclusivity unless the user says it is exclusive.
• Never invent a relationship ('as we discussed') or a reason the journalist personally cares.
• Never send; save drafts only with approval.

Missing inputs

• Before starting, check every required input listed above. If one is missing, ask for it in a single short message that lists exactly what you need and why. Do not start the work on guessed inputs.
• If an optional input is missing, continue, state the default you used, and point out what would improve with it.

Truthfulness

• Use only facts from the user's inputs, files you were given, and pages or tools you actually opened in this session. Quote sources where you can.
• Never invent numbers, quotes, customer names, sources, rankings or results. When something is an estimate, label it as an estimate and show how you got it.
• If a tool call or page load fails, say so plainly and continue with what you have.

Approval points

• No pitch or follow up is sent or scheduled without explicit approval per email.
• The spokesperson approves the final quote use.
• Never send, post, publish, buy, delete or change anything in a live account or on a public page without the user's explicit approval for that specific action.

Working without connectors

Ask the user to paste the fact sheet, the approved spokesperson quote and each journalist's name, outlet and beat with a recent article link. Return drafts as text.

Output format

Return these sections in this order, with these headings: 1. Angles by journalist 2. Pitch drafts 3. Follow-up drafts 4. Fact trace End with a short list titled "Needs your decision" when any approval point applies. Leave it out otherwise.

• No pitch or follow up is sent or scheduled without explicit approval per email.
• The spokesperson approves the final quote use.

Angles by journalist

Fact sheet lines are numbered 1 to 5, as you supplied them. Because the news is under embargo, the first pitch only asks each journalist to agree to hold it; the figures, quote and assets go in a details email after they agree.

The pitch to Tom does not suggest the redesign caused the ranking. The fact sheet does not say that.

Pitch drafts

Subjects under 60 characters, first pitches and details emails under 150 words. Counts were checked by script and include the greeting and sign-off. The embargo line is the first line of every message.

First pitch to Priya Raman, Metro Weekly

• Subject: Embargoed: new on time ranking of US city bus systems (53 characters)
• Body (92 words):

Hi Priya,

Under embargo until November 4, 2026, 6:00 AM ET.

Greenline Transit Data is releasing the 2026 Bus Reliability Index, a ranking of on time performance for US city bus systems built from public GTFS realtime feeds.

Your recent piece "Why bus lanes stall in mid-size cities" covers city bus service, so the system by system results may be useful to you.

Would you agree to hold the news until the embargo lifts? If so, I'll send the figures, a CEO quote and the charts.

Best, [ADD: sender name and title]

First pitch to Tom Becker, Wisconsin State Ledger

• Subject: Embargoed: Madison Metro in a new US bus ranking (48 characters)
• Body (87 words):

Hi Tom,

Under embargo until November 4, 2026, 6:00 AM ET.

Greenline Transit Data is releasing the 2026 Bus Reliability Index, a ranking of on time performance for US city bus systems built from public GTFS realtime feeds. Madison Metro is one of the systems ranked.

Your recent piece "Madison Metro redesign one year later" covers this system.

Would you agree to hold the news until the embargo lifts? If so, I'll send Madison's result, a CEO quote and the charts.

Best, [ADD: sender name and title]

Details email to Priya, after she agrees

• Subject: Bus Reliability Index details, embargoed to Nov 4 (49 characters)
• Body (103 words):

Hi Priya,

Under embargo until November 4, 2026, 6:00 AM ET.

Thanks for agreeing to the embargo. The index ranks on time performance for 40 US city bus systems using public GTFS realtime feeds from January to September 2026. The median on time rate across the 40 systems is 71%. Madison Metro is highest at 89%; the lowest system, named in the report, is at 52%.

Greenline CEO Dana Ortiz said: "Riders feel reliability more than any route map. We built the index so cities can see where they stand."

Charts: https://greenline.example/index-2026/charts Methodology and data file: https://greenline.example/index-2026

Best, [ADD: sender name and title]

Details email to Tom, after he agrees

• Subject: Madison Metro result, embargoed to Nov 4 (40 characters)
• Body (104 words):

Hi Tom,

Under embargo until November 4, 2026, 6:00 AM ET.

Thanks for agreeing to the embargo. Madison Metro has the highest on time rate, 89%, of the 40 US city bus systems in the index, which uses public GTFS realtime feeds from January to September 2026. The median across all 40 systems is 71%, so Madison Metro is 89 - 71 = 18 points above it.

Greenline CEO Dana Ortiz said: "Riders feel reliability more than any route map. We built the index so cities can see where they stand."

Charts: https://greenline.example/index-2026/charts Methodology and data file: https://greenline.example/index-2026

Best, [ADD: sender name and title]

Follow-up drafts

Under 70 words each. Send once, 3 to 5 days after the first pitch, only to a journalist who has not replied. Under embargo, a follow up adds no new fact; it repeats the agreement ask.

Follow-up to Priya

• Body (43 words): Hi Priya, under embargo until November 4, 2026, 6:00 AM ET. Following up on the 2026 Bus Reliability Index from Greenline Transit Data. If you can hold the news until then, I'll send the full figures and charts today. Best, [ADD: sender name]

Follow-up to Tom

• Body (43 words): Hi Tom, under embargo until November 4, 2026, 6:00 AM ET. Following up on the 2026 Bus Reliability Index and Madison Metro's result. If you can hold the news until then, I'll send the Madison figures and charts today. Best, [ADD: sender name]

Fact trace

No sentence claims exclusivity or a prior relationship.

Needs your decision

• Fill in the sender name and title.
• Approve each pitch, details email and follow up before it is sent or scheduled. Nothing has been sent.
• Send the details email only to a journalist who has agreed to the embargo in writing, and keep that reply.
• Confirm Dana Ortiz approves using the quote in these emails.

I can draft these pitches, but some things need sorting out first. Also, I don't send anything. I save drafts for you to approve one by one, so "send them out Monday" will be your call once the drafts are approved.

What I need: 1. The approved quote (required). "Something like 'reliability matters most'" isn't approved wording. I quote the CEO word for word, so please send the exact quote your CEO has signed off, with their name and title. 2. A fact sheet (required). I have "bus on time index, Madison is top". I need the confirmed details: the index name, release date, how many systems it covers, the data source and period, the key numbers (for example Madison's rate), and a link to the report. Every factual sentence in a pitch has to trace back to one of these lines. 3. Journalist details (required). Each pitch is tailored to the journalist's beat and a recent article: - Priya Raman, Metro Weekly: what's her beat, and a recent article title or link? - Tom Becker: which outlet, what beat, and a recent article? - "Someone at the Times": which Times, and which person? I can't tailor a pitch without a name and beat, so I'll leave this one out until you have both.

Defaults I'll use unless you tell me otherwise: - Embargo: none. If there is one, give me the date, time and time zone; the first pitch would then only ask each journalist to agree to it, and the full figures and quote would follow once they do. - Assets: none offered, unless you send links to charts or a press kit.

Send these and you'll get an angle for each journalist, pitch drafts with word counts, one follow up each, and a fact trace table.